We are going to talk to you about the most common deductible expenses That you can put in the monthly statement for individuals who declare themselves in the income.
Regarding the tax provisions. The data that we are going to give in this post, are in which you must always request an invoice and can be used to determine the monthly or even bimonthly taxes depending on the case of each one.
Not only is it enough ask for the invoice for the expenses that we are going to show you next, you must also meet the requirements so that your deductibility can be eligible and that in this way you can pay less taxes at the time of the statement of income.
This list is only informative and can be apply for all natural persons without these deductions being limited to your specific activity. In the case of a specific activity, the list can get longer. Every time you make a payment in any place that meets the requirements that are needed to deduct or even any type of expenses, they must be justified by means of the invoices that justify the expenses.
Requirements to apply deductibility:
1. Those that are strictly necessary to carry out an activity.
In this case, there are three different points that must be considered when determining whether or not an expense is completely essential:
- The first is if it is related to your business
- The second is when it was necessary to achieve the specific purposes of your business
- The third is when if it does not occur, it can affect business activity or hinder activity.
2. You must have the original invoice and said invoice must have been made for the expenses to be deducted
3. The invoice must have the corresponding fiscal requirements in each case.
4. In this case, an amount greater than 2.000 euros
All the expenses that the natural person wants to deduct as long as the amount does not exceed 2.000 euros must be paid by means of a nominative check to the beneficiary's account. It can also be by credit card or through a bank transfer.
Types of expenses that can be deducted
By rental of premises or commercial house, also buildings. The amount of rent occupied by the natural person can be deducted as long as the above requirements are met.
Gasoline weekly or monthly. In this case, gasoline must be paid by means of a nominative check and you must ask at the time the establishment gives you the invoice that it says "payment by card"
The landline and mobile phone bill. The phone bill can be deducted as long as proof of payment or direct debit is presented. Mobile phone recharges can also be deducted, provided the corresponding invoice is presented.
Workplace electric bill expenses. The electricity bill can be deducted if the proof of payment or direct debit is presented.
May deduct courier and parcel from the workplace. In case of having to use courier, the courier services CORREOS, SEUR, DHL, REDPACK, PACKMAIL, FEDEX, etc. can be deducted prior to invoice.
Surveillance services. Surveillance services within a premises or any type of office can be deducted.
Travel expenses for more than 50 km around from the workplace. Within travel expenses several points can be deducted. This includes the expenses incurred for the booths, bus and plane tickets and lodging, as long as it is not luxurious. Food consumption and car rental at the destination can also be deducted whenever necessary. In addition, you can add to this type of deductible expenses, the gasoline that is going to be used.
In this case, the deductible expenses are those assigned to people who are going to make a trip to a place other than where they work. To be considered deductible expenses per trip, you must have a distance of at least 50 km around and have receipts of everything that has been spent during said trip.
Expenses for preventive or corrective maintenance
You can deduct the expenses on cleaning supplies. In this case, it must be paid in a section other than groceries, this is because the pantry is not deductible if pantry is combined with cleaning products, so separate invoices must be requested, if a joint invoice is presented, it cannot be deducted.
Complements for computers of any kind. All computer accessories or accessories that are needed (from a printer to a memory card) can be deducted by presenting the invoice.
Advertising or photographs for outreach purposes. You can deduct all the expenses that are generated related to advertising or any product to reach the public.
Any expense derived from customer can be deducted if you have the invoice
Restaurant expenses during working hours. At this point, it must be taken into account that only 8,5 will be deducted whenever the person is more than 50 km around the premises of said taxpayer. In order for the deduction to be made correctly, the payment must be made 100% by credit or debit card. Consumption in bars or alcoholic beverages will not be deductible.
Employee trainings. In this case, the training used to increase the capacity of the employees of a place may be deducted, provided that said employees are registered with social security.
Materials that are needed for any activity. This type of resources can be deducted as long as the material is from the company's line of business and never for external consumption.
Any type of filing expense. In this case, they are those derived from clothing and footwear that can only be deductible from what the taxpayer has bought for himself. At this point, the expenses made by their ascendants or their descendants are not deductible.
Employee wages. In order to deduct the salaries of the employees, they must be registered with social security.
The fees. When fees paid by professionals are generated in a company, such as a lawyer or an accountant, they can be deducted. It should be noted that the fees generate two types of withholdings, the first is 10% and the second is two-thirds for VAT.
Expenses in books, copies or any other stationery expense. All stationery expenses seem like small expenses until the entire amount is added. Being very small cats, most stationers do not want to give invoices, however, the tickets can be collected and when it is a higher amount, return and ask for the invoice to be made for the entire amount that has been consumed during the month in said business.
Fees on unions or any other derivative of this nature. In this case, contributions from unions or any other body such as professional associations or specific industries can be derived.
Any type of financial expense. This type of expense is what is generated when the bank charges us commissions.
Any type of contribution to premises. This is the amount that is paid annually for any type of property. Contributions made to premises and buildings are much higher in cities.
Contributions made to taxes. Contributions made to pay 3% payroll taxes. You can also deduct the payment on vehicles or the payment for the request of plates. You can also deduct any other type of payment that is going to be made on the finance secretary or an entity that is considered a taxpayer.
Contributions for general purposes. These types of contributions are payments made to social security as well as insurance or social benefits. Some of the payments are not deductible, such as VAT.
Points that you should never forget when it comes to deductible expenses
Every time you make a payment in any place that meets the requirements that are needed to deduct or even any type of expenses, they must be justified by means of the invoices that justify the expenses.
It should be reviewed every year which is the accelerated amortization.
All expenses in new technologies in relation to mobile phones or internet must be taken into account. All fuel-related expenses must also be taken into account. Also, a good amount of VAT can be deducted on tax returns.